Industry: Education / K–12 School District
Location: Colorado Front Range
Service Provided: PM Scheduling Strategy, Major and Minor Service Planning, Load Bank Coordination
Overview
A public school campus contacted Generator Source to move forward with annual preventative maintenance on their standby generator system. The school needed clarity on how major and minor services were structured and wanted to schedule work around the academic calendar to minimize disruption. Generator Source provided a clear service plan and scheduling strategy that aligned with school operations while ensuring the generator remained compliant and ready for emergency events.
The Challenge
The school received a quote that listed both a minor service and a major service for the same year. Because the generator is responsible for life-safety systems, cafeteria refrigeration, emergency lighting, and IT infrastructure, the school required both clarity and precise scheduling. Work also had to be planned around student hours, testing periods, and limited building-access windows.
Our Assessment
Generator Source reviewed the school’s equipment history and confirmed that both services were necessary as part of the annual maintenance cycle. The major service includes the full 31 point inspection, fluid and filter changes, load bank testing, and fuel sampling, while the minor service covers semi-annual inspection and testing. Splitting the services six months apart gives the school two opportunities each year to catch battery issues, coolant loss, block heater failures, or early fuel problems before they lead to outages.
The Solution
Generator Source worked with the school operations team to schedule the major service and load bank during a teacher in-service day when no students were on campus. The minor service was scheduled for a summer break window to avoid classroom disruption. The team also confirmed parts availability, documented scheduling preferences for future years, and provided administrators with a clear explanation of how PM cycles help maintain compliance with local safety codes and NFPA guidelines.
The Result
The school received a PM plan that aligned perfectly with their operational calendar. Administrators gained confidence in understanding major vs minor service requirements and approved a multi-year scheduling structure that will prevent future confusion. The generator remains fully compliant, and school operations are protected during power outages and emergency situations. The structured approach also minimizes the risk of peak-season failures during winter storms or summer overload conditions.
Why It Matters
Educational facilities rely on backup power for student safety, food service continuity, IT networks, fire systems, and security operations. Clear PM planning is essential, especially when work must be coordinated around academic schedules. By helping schools understand service structure and timing, Generator Source ensures reliable emergency power with minimal disruption to learning.
Need a preventative maintenance plan that works around your school calendar?
Generator Source provides customized PM scheduling, load bank coordination, and annual service programs for K–12 campuses, universities, and educational institutions. Contact our service team to build your campus maintenance plan today.